Purchasing
The Yellow Cluster Business Office staff are happy to assist with any purchases needed to aid your work with the university. Please enter the PrePurchasing system and fill out a request for your purchase. There are a few ways that purchases can be handled:
Aggie Enterprise Catalog Purchasing
Many items from vendors like Amazon, Office Depot, VWR, and Fisher Scientific can be purchased directly via Aggie Enterprise Catalogs. Provide links to items you would like purchased on the PrePurchasing request and the business office staff can order it for you.
Click here for Aggie Enterprise Window Shopping Instructions.
Purchasing Card
Purchasing cards are available to pay for subscriptions, memberships, and supplies that aren't available via Aggie Enterprise Catalog purchasing. Please submit a purchasing request in the PrePurchasing system with a detailed description of what you need purchased, and a staff member with a purchasing card will assist you.
Purchase Order (PO)
Occasionally, a PO is needed to pay for goods/services. If your purchase meets any of the following criteria, it requires a purchase order:
- Purchase of services (guest speakers, data, professional development, etc.)
- Total dollar amount is over $4,999.99
- Any agreement with terms and conditions requiring a signature
Please note that processing POs may take up to 4-6 weeks to be approved by the university's Procurement & Contract Services. If you think your purchase will need a PO, please obtain a written quote from the vendor and submit your request through PrePurchasing as soon as possible. Make sure to upload the vendor quote to the request. Please expect 3-5 business days for APO/PO processing in the Business Office.
Purchasing Computers, Laptops, Tablets, etc.
All IT or tech purchases need to be directed to the IT department. You can visit their purchasing page for more information.
Software & Cloud-Based Services Purchasing:
All software and cloud-based services REQUIRE a Vendor Risk Assessment (VRA) approval from Campus IT. Please visit the VRA Website: https://lsit.ucdavis.edu/vendor-risk-assessment-vra. Once the request has been approved, L&S IT will move forward with the purchasing process.
Purchasing Postage/Shipping
University employees are able to utilize AggieShip to pay for business-related postage and shipping costs. By accessing the AggieShip portal you can input addresses, account numbers, and delivery instructions to generate a shipping label that is charged directly to the department.
PrePurchasing Purchase Training Video
Tips for PrePurchasing purchase requests!
Select Purchasing if this request is asking us to purchase something.
Select the vendor from the drop-down or select search vendor to find and select them.
Put down your name and business office for the shipping address.
